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QuickBooks

TimeWorks integrates with QuickBooks Online to give South African small business owners a connected till-to-books workflow without any accounting background required. Sales post automatically as QuickBooks sales receipts with 15% VAT correctly allocated, stock values update after each sale, and your QuickBooks profit and loss report reflects current trading performance throughout the day. The integration is popular with independent retailers, fast food outlets, and service businesses that want real-time financial visibility.

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WHAT SYNCS

Data That Flows Automatically

  • check_circle Sales receipts created in QuickBooks for each TimeWorks trading session
  • check_circle VAT at 15% posted to the correct QuickBooks tax code per SARS requirements
  • check_circle Cost of goods sold automatically calculated and posted to QuickBooks
  • check_circle Daily bank deposits matched to QuickBooks bank account entries
  • check_circle Refunds and returns recorded as QuickBooks credit memos
  • check_circle Customer loyalty account balances reflected in QuickBooks accounts receivable
PROBLEM SOLVED

Manual Work Eliminated

auto_fix_high What this integration removes

Eliminates the end-of-day routine where the owner manually copies POS totals into QuickBooks, a process that often leads to transposed figures, missing VAT entries, and incorrect expense allocations.

HOW TO GET STARTED
  1. 1 Connect TimeWorks to QuickBooks Online using the secure Intuit OAuth2 login
  2. 2 Map your POS product categories to the correct QuickBooks income accounts
  3. 3 Set the VAT rate to 15% in the QuickBooks integration settings
  4. 4 Run the first sync after a full trading day and reconcile with your Z-report
WHY INTEGRATE

Key Advantages

receipt
Instant QuickBooks Invoices

Every TimeWorks sale creates a corresponding QuickBooks sales receipt within minutes, keeping your accounts current and allowing you to share accurate financials with your bank or investor at any time.

account_tree
Automated Chart of Accounts

The integration maps your POS departments to the correct QuickBooks income and expense accounts automatically, which is especially helpful for businesses with multiple revenue streams such as food, beverages, and merchandise.

payments
Correct VAT Every Time

South African VAT at 15% is applied correctly to every sale category, and QuickBooks VAT reports align with your SARS VAT201 submission periods, reducing the risk of penalties for incorrect VAT returns.

FREQUENTLY ASKED QUESTIONS

Common Questions

Does TimeWorks integrate with QuickBooks Desktop as well as QuickBooks Online? add
TimeWorks integrates with QuickBooks Online, which is the version available in South Africa through Intuit's local distributors. QuickBooks Desktop has a different integration architecture and is not currently supported by the TimeWorks connector. If you are still using QuickBooks Desktop, we recommend consulting with your accountant about migrating to QuickBooks Online, as Intuit has focused development on the cloud version and the Desktop product is no longer being expanded with new features in the South African market.
How does the QuickBooks integration handle multiple payment methods? add
TimeWorks records each payment method separately, and the QuickBooks integration posts cash, card, EFT, and account payments to different QuickBooks accounts. For example, card payments go to an 'Undeposited Funds' account that is cleared when the batch settles from your acquiring bank, while cash goes directly to a petty cash or safe account. This separation makes bank reconciliation accurate and ensures your QuickBooks accounts match the actual movement of money through your business, which is a SARS requirement for complete financial records.
Can the QuickBooks integration handle stock for a business with 500 or more SKUs? add
Yes. TimeWorks handles large product catalogues efficiently and the QuickBooks integration syncs all inventory movements regardless of catalogue size. For businesses with 500 or more SKUs, we recommend using QuickBooks's inventory tracking feature with the integration set to sync stock quantities after each trading day rather than after each transaction, which maintains performance. Businesses with very large catalogues such as grocery stores or hardware retailers sometimes prefer to sync revenue and VAT data to QuickBooks and use a dedicated stock management system for inventory, which TimeWorks also supports.
GET CONNECTED

Ready to Integrate QuickBooks?

Book a free demo and our team will walk you through the QuickBooks integration live, answer your technical questions, and provide a no-obligation quote tailored to your business size and location.

Book a Free Demo Call 0861 736 767