Cape Winelands POS Systems

One Estate, Four Businesses

A wine estate sells the same bottle four different ways. It leaves the cellar as bulk stock. It gets poured by the glass at the tasting bar. It goes home in a case from the farm shop. It lands on a restaurant table with a food bill attached. Four price lists, one pallet in the store room.

Split that across separate systems and the stock file stops agreeing with itself somewhere around harvest. TimeWorks runs the tasting bar, the farm shop, the estate restaurant and cellar-door case sales on one Microsoft SQL database, with a separate price list for each and one stock item underneath. A pour at the bar and a bottle sold at the table draw down the same case count.

The hospitality side gets its own tools on that database: table management, split bills and kitchen routing, so the wine list and the food close on one bill. See wine estate POS, restaurant POS and the kitchen display system.

A Farm Site and a Town Shop

Plenty of Winelands producers trade in two places at once: the tasting room on the farm, and a shop on the main road in town where the walk-in traffic is. Some add a third at a weekend market.

Each site runs its own terminal and local database, and all of them report into one head office view. You change a price once and push it out. You move six cases from the farm to the shop as a transfer both sides can see, instead of phoning it through.

Month end gives you the group total and the per-site split off one report, often the first time an owner can say plainly whether the town shop carries itself. More on multi-site stock and reporting.

Harvest, Bastille and the December Run

Three towns, three trading calendars. They line up on harvest, February to April, the weeks estates push their heaviest volumes through tasting rooms and farm stalls in all three towns at once. They line up again in December, when the restaurants fill everywhere. The rest of the year they pull apart: Paarl's harvest events carry hospitality traffic through autumn, and Franschhoek fills for Bastille in July then trades hard from October to April. Trade in two of the towns and you are staffing two different years off one set of books.

A festival means three more tills than you own. We rent out terminals, card readers, printers and cash drawers on daily, weekly or monthly rental. A technician installs and configures them on site, the day before or the day of, and trains your staff at the same time. A marquee or a market stall then trades on the same prices as the farm. Pack the stall away and the takings are already in your reports. See event rentals or the full rental range.